Replace When I Work?
KINDA · weekend projectThe core loop is buildable, but a dependable replacement becomes a real weekend or multi-day project. For When I Work, build a small shift schedule, availability form, and swap approval workflow. The hard boundary is mobile apps, time clock, notifications, scheduling edge cases, and support, plus compliance, payroll, and regulated integrations.
Build a personal replacement for When I Work in an empty repository. Use Next.js 15, TypeScript, PostgreSQL, Drizzle ORM, and Docker Compose; do not offer alternative stacks. The core loop is: build a small shift schedule, availability form, and swap approval workflow, maintain approvals and records, and export data without calculating payroll or making employment decisions. Make the first run work locally with one documented command. Store all user data locally by default and make export straightforward. Put secrets in .env, ship .env.example, and never commit credentials. Implement employees, teams, roles, documents, leave requests, equipment, onboarding tasks, and acknowledgements. Use least-privilege roles and log every read or change to sensitive records. Add approval workflows, expiry reminders, export, retention, deletion holds, and encrypted backups. Keep compensation fields optional and never calculate payroll, taxes, benefits, or statutory filings. Provide a data dictionary and explain which fields should not be stored without legal review. Ship Docker Compose, health checks, disaster recovery, and an emergency-access procedure. Include clear empty, loading, success, and recoverable error states. Add input validation, safe filenames, and graceful handling of unavailable APIs. Write focused tests for the core transformation and one end-to-end happy path. Create a README with setup, architecture, permissions, data location, and backup steps. Do not add accounts, billing, telemetry, analytics, or a hosted control plane. Deliberately leave out payroll calculation or money movement. Deliberately leave out automated hiring decisions or applicant scoring. Deliberately leave out tax, benefits, immigration, identity, and global-employment compliance. Finish by running the tests and listing the exact commands used.
$ open in your agent (prompt prefilled, you press enter) or copy it raw · this prompt is generated from the build plan · improve it via PR
People still pay for When I Work because HR platforms survive because mistakes affect pay, benefits, immigration, and legal obligations, not because forms are difficult to render. The recurring cost buys sensitive data, access, retention, audit, payroll calculations, filings, benefits, employment law, incident response, and support, not just the visible interface.
xmobile apps, time clock, notifications, scheduling edge cases, and support
xpayroll rails
xtax and labor-law compliance
xbenefits integrations
xidentity checks and global employment infrastructure
What does the When I Work verdict mean?
The core job looks buildable, with meaningful gaps: mobile apps, time clock, notifications, scheduling edge cases, and support, payroll rails. Read the full tradeoff list before committing. This research record is not a hosted IVCIFY tool.
What price does this directory record show for When I Work?
The directory records $2.5/month for Essentials, checked 2026-07-31. Verify the source before making a purchase decision. This reference stays outside retail Stack Math unless current matched evidence supports the comparison.
What do I lose by replacing When I Work?
Honestly: mobile apps, time clock, notifications, scheduling edge cases, and support; payroll rails; tax and labor-law compliance; benefits integrations; identity checks and global employment infrastructure. If any of those are load-bearing for you, keep paying.
Is there an open-source alternative to When I Work?
The listed prior art includes Frappe HR (Active open-source human-resources and payroll application built on Frappe.). Inspect those projects before starting from a blank prompt.